How To Keep Your Emails Private And Protected

27th Sep 2019

Emails are used every single day, in both work circumstances and personal. In 2017 alone, 269 billion emails were sent and received each day! Given how much we use emails, it makes for an easy target to hack or send viruses. In this blog, we take a look at how you can keep your emails private and protected so you can digitally communicate while staying secure.

A laptop screen showing a Gmail account

Use a Strong Password

Every time we set up new accounts, we are told whether our suggested password is strong enough, but still, so many are easy to hack. Furthermore, many of us find it easier to use the same password for many different accounts, as it can be a challenge to remember numerous ones. By using the same password for everything, you are opening yourself up to further risk. If the wrong person gains access to your password, and it is the same for many different accounts, you could land yourself in a sticky situation. It is advised that you use a variation of passwords, rather than just one master password. As a general rule, you want to aim for long and complicated password, such as a phrase or sentence. With using a phrase or sentence, you are more likely to remember it than a random code or combination of letters.

Use a VPN (Virtual Private Network)

Many users like to use a VPN so they can gain access to foreign sites; such as American Netflix because it offers something that their country doesn't. But this is isn’t the only benefit of a VPN; it is an excellent safety tool as well. When using a VPN, you can remain anonymous online. It works by mimicking a connection elsewhere, so it appears as though you are somewhere else; this means that the data from your device seems to come from the VPN server.

Use Two-Factor Authentication

When you draw money out of the bank, you are required to supply your bank card as well as you PIN; this is two-factor authentication. By involving more than one step to gain access to your emails, you aren’t putting your whole trust in one password; therefore, a hacker will have to get through more codes. Gmail and Outlook both offer two-factor authentication by sending a verification code to your phone each time you log in. By setting this up, a hacker who has managed to gain access to your password will be out of luck because they will also require the code that is sent to your mobile phone to hack your email account.

Encrypt Your Email

The smartest and most comprehensive way to protect your emails is to use encryption. While this won’t work for corporate emails, for your personal ones, it’s a great idea, especially when private data is shared. Encryption works by jumbling up your emails, making them impossible to read unless you authorise someone access to unjumble them. Even if your emails get stored to a server outside of your control, you still hold power over who can see them because you can revoke permission at any time. If you would like to take further security precautions, take a look here at how to hack-proof your phone.

Here at Viascreens, we understand that privacy is vital when using a device, and that is why we offer privacy plus screen protectors for a variety of models of phones, laptops and tablets. If you would like to prevent those around you from viewing your screen and seeing what you are up to, then our privacy screen is perfect! For more information on how they work, take a look at our previous blog!